In fact, all the mail merge code needs dragging into the 21 st Century. Microsoft – another item for your Outlook To Do list. But you have to remember that each contact added/deletion in the Group also needs a Category change. Then filter the view to show only contacts with that Category. One workaround is to manually select the contact group members.Īnother workaround is to put all the Contact Group members into a Category or custom field. (we may be wrong, if you can figure it out, please let us know).Ī mail merge can be started from Outlook using manually selected contacts from a list. In other words, there’s no contact field that can show if a contact is a member of a specific Group. Except that I could no longer send group emails. I went on holiday on the 26th April prior to which I could send them emails - I returned three weeks later and was delighted to see the improvements in the new-look Outlook that had been introduced when I was away. We can’t find a way to display Contact Group members in a View. I now find that I can't send an email to any of the Contact Groups. This is a great way to have bulk messages look more personal, send everybody their own information (like a logon name and password) or send out Christmas cards. A mail merge can be started from a current Outlook contact view. A mail merge allows you to send personalized messages to a large group of people at once without them knowing who else you have sent it to.
This section explains how to allow users to send email on behalf of a group in the Exchange admin center (EAC. Allow members to send email on behalf of a group. Type to search or pick a user from the list. That’s annoying since, presumably it would not be hard for Microsoft to get the Contact Group members then continue with the merge. In the Send As section, select the + sign to add the users that you want to send as the Group. It means you can TO, CC or BCC to a Contact Group but not use the same group directly in a mail merge from Outlook. A Contact Group (formerly distribution list) is a way to bring many contacts together under a single name (like Friends, Customers, Enemies etc). It’s something we’d never thought to check but Cindy is quite right. I got an error message stating “Contact groups cannot be merged. ‘ Outlook will not allow me to choose a Contact Group on which to perform a mail merge. When you instruct to send the message, individual messages are created for each person so other address labels are never exposed as they were never put on it.
If you need help with your HostPapa account, please open a support ticket from your dashboard.Cindy M tells us about a curious oversight in Outlook … A mail merge is a combined function of Word and Outlook in which you create a single message and select the addresses from Outlook.
Select the contact group and click To, then click OK.įor more information about working with Outlook contacts, check out the following articles in the HostPapa knowledge base : When you’re done adding contacts, click OK, then click Save & Close. Select each contact you want to add to the group and click Members.
In Mail, on the Home tab, in the New group, click New Items, then click More Items, and then click Contact Group. Right-click your selection, and then click Copy. On the Home tab, click New Contact Group.ģ. Create a contact group by copying names from an email message In the message that you want to copy the names from, click the names in the To or Cc box. A contact can belong to multiple Outlook groups. Contact groups are often used for groups such as project teams, recreation groups, families, and friends. If you often send emails to specific groups of people, creating an Outlook contact group will allow you to send emails to the group without having to manually add each name to the recipient list.